Time management refers to the development of processes and tools that increase efficiency and productivity. Benefits of becoming more time conscious include increased job satisfaction, increased productivity, improved interpersonal relations, better future direction, reduced stress, and enhanced health. In order for supervisors to make better use of their time they must plan and prioritize, analyze how they use their time, make a list of tasks in order of importance that must be accomplished, set objectives and work to deadlines, commit plans to paper, and limit face-to-face contact.
A major force in the productive use of time is planning and setting priorities, along with proper delegation. When analyzing how you use your time, check up on yourself and keep a record of how you spend your time. When you have sufficient information to work with, sort the results and determine the amount of time spend on routine tasks, unscheduled tasks, and tasks that could be considered emergencies. This information shows which tasks are candidates for delegation and which tasks you must perform. Making a list of tasks in order of importance that must be accomplished allows supervisors to stay on track. Supervisors should complete one task at a time before moving on to the next. This also helps with limiting distractions. Working toward an objective and setting reasonable deadlines is important to complete tasks. Write down plans on paper and get in the habit of planning for the following day. You can revise your plan to reflect current requirements as needed.
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Face-to-face contact can waste time because employees often engage in excessive small talk and social conversation.
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