Capacity Building in Organisations
- To bring about long term bigger and longer lasting change: it is imperative that for bringing a bigger long lasting change, training should be provided for proper capacity building so that the employees can give their best, making a greater impact. Capacity building enhances the workmanship to such a level that the output is marked by a long term and an impactful change. It is not just a low level labour, the effect of which fades away soon, but an advancement of the skills which leads to a bigger and better result of the efficient work that each employee puts efforts in.
- To create an opportunity for uniqueness: One of the greatest challenges in todayâ€™s competitive markets is innovation; and capacity building is one thing that is extremely necessary to ensure that the unique ideas are build up effectively in the workplace so that each organization manages to match up with the statuses of its competitors in terms of profits and overall benefit of its employees or customers.
- to enhance productivity: productivity of people working in an organization is effectively increased by capacity building through training programs which are specifically designed for the purpose to motivate each individual and fill in confidence that would allow them to work better in workplace and life.
- To meet the need for innovation: in this world of technology and innovation, everyone needs to rush ahead of others. Our daily lives use unique ideas every minute and new ideas are continuously needed to make lives much easier. Capacity building challenges the organizations in such a way that the benchmark of perfection, innovation and productivity gets higher every second and the world gets innovative products to make life better.
- To apply organizationâ€™s resources in a productive way: capacity building is an opportunity for the organization to produce and use skilled and knowledgeable people to create even more efficient lot out of the employees. The resources of the organization can be used in an effective way to enhance the productivity of the workers positively though building capacity and proper workmanship.
- Partnership: this element describes the initiative to add partnerships and resources for capacity building which would help in the purpose to promote empowerment of each individual in an organization that would lead to maximize work potential and increase productivity through innovation and management.
- Organizational development: the building of capacity would finally lead to organizational development on the whole by maximizing profits and stakes. It would also help the organization to possess a leading position in the market amongst its competitors.
- Civil society strengthening: strengthening skills and building capacity of an organization in the area of strategic planning, advocacy, project development and management finally leads to the empowerment of the society and the country on the whole. It contributes to the global progress of the country and the civil society in terms of economy, technology, innovation and quality of life.
- In-house training
- Outsourced training
- Special workplace training
- The organization knows the best:the people who are most aware and knowledgeable about the companyâ€™s need and requirements are those who run the company itself. These include the managers, employers and senior employees of an organization and these are the people who decide when and how to develop abilities and skills of the employees. They understand the needs of the organization on the whole and direct the capacity building exercises in the requisite manner.
- Relationship and communication:Capacity building has been a two-way street that requires frequent, open, and honest communication. It is important to trust the organization and the trainers so that a strong and comfortable relationship can be built between the employers and the employees. This makes the base of best trainings and most productive capacity building exercises which lead to a long term increase in productivity and profits.
- Follow different approaches:There is no single approach to capacity building that will work in every organization. Rather, each organization has different situations and different needs that need to be specifically addressed and uniquely met.
- Start and end in self-assessment:it is important for the organizations to know where they lag behind and what their weak points are so that they can focus on those in the first place. Individuals and companies should have adequate knowledge of their needs, requirements and areas of improvements after which they should work towards fulfilling them. After capacity is built, an assessment needs to be done in order to understand if the training is actually troubleshooting old problems. Also the after training assessment is used to identify any loop holes or new problems that might be arising so as to fill in the gaps in understanding.
- Know your limitations and choose your battles:the end goal of capacity building is to maximize value added services and productivity which would be impossible to achieve without knowing your limitations. Analysing your limitations helps and organization chose appropriate resources and tactics to fight and improve capacity building exercises by choosing a most feasible path to train its employees.
- Self-respect, self-confidence, self-reliance
7. Building conceptual research and analytical skills
This is one of the most important part of capacity building because the whole purpose of capacity building exercises is to accustom the employees with the concepts of working and make them develop the analytical thought process which helps in maximizing the productivity. Having the practical knowledge of execution is very important for any project but having the knowledge of analysis and conceptualization is even more vital. Without research and analytics, no practical skills can be built. Without prior conceptualization, no execution of the plans can be done properly.Hence, it is of utmost importance that the organization puts resources and technology in building the analytical skills of the employees so that the advanced step of execution of the concepts becomes easier and precise. This rules out any chances of mistakes in practical approach to the skills and maximizes productivity.
- Knowledge, information and experience
9. ResourcesNext in importance, for successful income generating projects are the resources with which to engage in productive activity. For this, every company needs two major resources. One the human resources which could be more valuable than money or anything money can buy. The senior employees, employers, managers and human resources team is responsible to maximize the capacity of the individuals by more than 50% by employing great ideas, experiences, skill sets and techniques for building the right skills in the employees. The second one is the technological resources or the monetary resources such as land, buildings, machines, outsourced techniques for capacity building. This is also an important part for building skill sets because solid assets and technological resources are needed to support the program of maximizing the learning process especially in certain fields such as manufacturing and science.
10. Lobbying skillsLobbying(alsolobby) is the act of attempting to influence decisions made by officials in the government, most often legislators or members of regulatory agencies. It is an important skill that every individual should learn in life for himself/herself or as a part of the organization. This is the skill that makes you get your work done most of the time. People with lobbying skills are one of the most successful people because the organization relies on them to get their jobs done. Lobbying skills are just another version of persuasion and communication. To build such skills a special training for communication, soft skills are required which include understanding others and reading peopleâ€™s minds so that it becomes easier to turn them in your favour. In todayâ€™s world, people are especially paid high amounts for their lobbying skills and their proficiency in persuasion and negotiation. Though the ethics of lobbying are dual edged, but it is clear that every individual at some point of life becomes a lobbyist and the one who knows it best takes away the piece of cake. Summary The first idea that comes to mind when thinking about capacity is the old saying â€œGive a man a fish, and he eats for a day. Teach a man to fish, and he eats for a lifetimeâ€. Capacity building aims to apply this saying to the individuals and organizations, by focusing less on providing one-time resources and more on encouragement of ability for organizations to do new things for a lifetime. It is an important point to focus on when aiming for productivity, development, excelling in completion, economic and social welfare. Many ways are employed by organizations for capacity building and it is important to understand that these exercises are a vital part to the road leading to success. Part A-Analytical questions
- How does capacity development help in civil society strengthening?
- What importance do you think learning lobbying skills hold for the development of an organization?
- How does technology play a part in building capacity in organizations while and after capacity building training sessions?
- Which one do you think is a better option for capacity building â€“ in house capacity building or outsourced capacity building? Discuss pros and cons of each.
- What role does communication skills play in capacity building?
- Define capacity building and describe its importance.
- What are the three elements of capacity building?
- Describe the role of self assessment in capacity building.
- How can you enhance the capacity of an organization by in house training?
- What qualities should an individual possess to accept the enhancing skill set during a capacity building exercise?
- Capacity building used in government organizations: http://www.pepfar.gov/documents/organization/197182.pdf
- Capacity building initiatives: http://www.psc.gov.nl.ca/psc/rwp/capacitybuilding.html
- Why capacity building is important, an example of outsourced capacity building and how it works
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